Early access For Texas private schools accepting TEFA
Know what the state owes you, and what each family owes you.
TEFA pays tuition in three installments, and each one waits on a parent to send it. TuitionTally keeps every student's state share and family share in one place. You see what's arrived, what's late, and who to remind.
No percentage of your tuition. No charge until it's live.
TuitionTally
Pecan Hollow Academy
- Overview
- Students
- Payments
- Reminders
- Reports
Pecan Hollow Academy · 2026–27
Funding overview
As of October 20, 2026
July 1
Complete$107,358.50
of $107,358.50 received
Outstanding $0.00
October 1
8 need attention$88,410.50
of $107,358.50 received
Outstanding $18,948.00
February 1
UpcomingDue February 1
$214,717.00 expected
Per student $5,237.00
Needs attention
October 1 installment · 8 students
| Student | Parent | Status | Amount | Last reminder |
|---|---|---|---|---|
| Caleb Whitfield | Dana Whitfield | Not received | $2,618.50 | Oct 14 |
| Theo Abernathy | Joy Abernathy | Short | $618.50 | Oct 16 |
| Priya Raman | Anil Raman | Not received | $2,618.50 | Oct 8 |
| Maya Delacroix | Jean Delacroix | Not received | $2,618.50 | Oct 14 |
| Jonah Pruitt | Megan Pruitt | Not received | $2,618.50 | Oct 14 |
| Lucia Benavides | Carmen Benavides | Not received | $2,618.50 | Oct 8 |
| Isaac Thornbury | Paul Thornbury | Not received | $2,618.50 | Oct 14 |
| Hazel Okafor | Ada Okafor | Not received | $2,618.50 | Oct 17 |
One student, two payers, two schedules.
| State (TEFA) | Family | |
|---|---|---|
| Amount | $10,474 standard award | Whatever tuition and fees exceed the award |
| Schedule | 25% July 1, 25% October 1, 50% February 1 | Usually monthly |
| What releases the money | The parent starts each payment in Odyssey | Autopay, card, bank transfer, or check |
| When it arrives | By the 10th business day after the request is verified | On the due date |
| Where the school sees it | A payment export | The school's billing tool or spreadsheet |
Each installment waits on a parent.
The parent starts the payment in Odyssey. Until they do, the money doesn't move.
Your tuition is monthly. The state's isn't.
The state pays 25% on July 1, 25% on October 1, then 50% on February 1.
State money has its own rules.
A TEFA refund goes back to Odyssey, never to the family.
To see the installments on your own tuition, try the TEFA installment calculator. For how the money moves, read how TEFA tuition payments reach your school.
How it works
-
Set each student's award once
Enter the award and your tuition. TuitionTally splits the bill into the state's share and the family's share.
tuitiontally.com/students/pha-26-0112 Product preview, sample dataTuitionTallyPecan Hollow Academy
- Overview
- Students
- Payments
- Reminders
- Reports
Students · PHA-26-0112
Caleb Whitfield
Grade 5 · Parent Dana Whitfield
Tuition and fees, 2026–27
$12,400.00
State (TEFA)
3 installments
July 1 $2,618.50 Received July 8 October 1 $2,618.50 Not received February 1 $5,237.00 Upcoming State paid $2,618.50 of $10,474.00
Family
10 monthly payments
August $192.60 Paid by autopay September $192.60 Paid by autopay October $192.60 Paid by autopay November $192.60 Upcoming December $192.60 Upcoming January $192.60 Upcoming February $192.60 Upcoming March $192.60 Upcoming April $192.60 Upcoming May $192.60 Upcoming Family paid $577.80 of $1,926.00
-
Upload your payment export
After each installment date, upload the export. Payments match to students, and anything short or unrecognized is flagged.
tuitiontally.com/payments/import Product preview, sample dataTuitionTallyPecan Hollow Academy
- Overview
- Students
- Payments
- Reminders
- Reports
Payments · Import
Import and match
October 1 installment
Drop a new file to replace ittuition-payments-2026-10-20.csv
Uploaded October 20, 2026 · 34 rows
34 payments read. 33 matched in full. 1 matched short. 0 unrecognized.
Matched rows
Showing 5 of 34
Student Enrollment ID Received Amount Status Amelia Ortega PHA-26-0107 Oct 9 $2,618.50 Matched in full Nora Castellanos PHA-26-0124 Oct 6 $2,618.50 Matched in full Theo Abernathy PHA-26-0131 Oct 10 $2,000.00 Matched short Expected $2,618.50, received $2,000.00 Eli Brandt PHA-26-0145 Oct 13 $2,618.50 Matched in full Owen Halloran PHA-26-0160 Oct 7 $2,618.50 Matched in full -
Remind the parents who haven't paid
Send one reminder to every parent who still needs to start a payment, with the steps to follow.
tuitiontally.com/reminders/new Product preview, sample dataTuitionTallyPecan Hollow Academy
- Overview
- Students
- Payments
- Reminders
- Reports
Reminders · October 1 installment
New reminder
Recipients
7 parents who haven't sent the October 1 installment.
- Dana Whitfield
- Anil Raman
- Jean Delacroix
- Megan Pruitt
- Carmen Benavides
- Paul Thornbury
- Ada Okafor
Email preview
Each parent sees their own student's name
- To
- Dana Whitfield
- Subject
- Caleb's TEFA tuition payment for October
Hi Dana,
Caleb's October TEFA installment of $2,618.50 is available in your Odyssey account, and we haven't received it yet.
To send it: sign in to Odyssey, open Wallet, find Tuition, and choose Make a Payment.
Thank you,
Pecan Hollow Academy
The answer to 'where's our money?' in one screen.
TuitionTally
Pecan Hollow Academy
- Overview
- Students
- Payments
- Reminders
- Reports
Pecan Hollow Academy · 2026–27
Funding overview
As of October 20, 2026
July 1
Complete$107,358.50
of $107,358.50 received
Outstanding $0.00
October 1
8 need attention$88,410.50
of $107,358.50 received
Outstanding $18,948.00
February 1
UpcomingDue February 1
$214,717.00 expected
Per student $5,237.00
Needs attention
October 1 installment · 8 students
| Student | Parent | Status | Amount | Last reminder |
|---|---|---|---|---|
| Caleb Whitfield | Dana Whitfield | Not received | $2,618.50 | Oct 14 |
| Theo Abernathy | Joy Abernathy | Short | $618.50 | Oct 16 |
| Priya Raman | Anil Raman | Not received | $2,618.50 | Oct 8 |
| Maya Delacroix | Jean Delacroix | Not received | $2,618.50 | Oct 14 |
| Jonah Pruitt | Megan Pruitt | Not received | $2,618.50 | Oct 14 |
| Lucia Benavides | Carmen Benavides | Not received | $2,618.50 | Oct 8 |
| Isaac Thornbury | Paul Thornbury | Not received | $2,618.50 | Oct 14 |
| Hazel Okafor | Ada Okafor | Not received | $2,618.50 | Oct 17 |
Each installment shows what was expected, what has arrived, and what's outstanding, with the students who still need a reminder.
TuitionTally
Pecan Hollow Academy
- Overview
- Students
- Payments
- Reminders
- Reports
Reports · Receivables
What's owed, by payer.
Pecan Hollow Academy · 2026–27 · Through October 20, 2026
| Payer | Expected to date | Received | Outstanding |
|---|---|---|---|
| State (TEFA) July 1 and October 1 installments |
$214,717.00 | $195,769.00 | $18,948.00 |
| Families 3 monthly payments, 64 students |
$109,249.80 | $109,057.20 | $192.60 |
Coming in
- February 1 $214,717.00 from TEFA
What the state and families owe to date, and what's coming in next.
What TuitionTally doesn't do.
- It doesn't connect to Odyssey. You upload the export.
- It doesn't replace your student records or your website.
- It doesn't handle TEFA applications or eligibility.
- It covers Texas only, for now.
Pricing
Flat monthly price. No per-student fee. No percentage of tuition or state funds.
Standard
$149 a month
Flat, any number of students.
Founding school
$99 a month for the first year
For schools that join before launch. Nothing is charged until the product is live.
Card and bank payments from families run at the payment processor's standard rates.
Questions
Is this available now?
Not yet. We're building it with a small group of founding schools. Book a call to be one of them.
Are you affiliated with the state or Odyssey?
No. TuitionTally is independent.
Do we have to change our student records system?
No. TuitionTally handles tuition billing only.
What about students who aren't on TEFA?
They're billed in the same place, with the family as the only payer.
Do you take a cut of tuition?
No. You pay a flat monthly price.
Who's behind this?
The team behind TeachHero, school software for small independent schools.
Can you tell us what TEFA requires of our school?
No. We can't give legal or compliance advice. Check the official TEFA site and Odyssey's help center.
See it before the February installment.
On a 20-minute call we'll walk through these screens and ask how your office tracks TEFA payments today.
Tell us about your school
We'll be in touch about becoming a founding school.